e-fax

From Telegram to facsimile to fax server to e-fax and e-mail,We have come a long way indeed.

It was just a day a go when my manager asked if I could find out a way to reduce the number of papers and loss of important faxed documents that takes place at the fax machine area. We are losing lots of papers on unwanted marketing ads, on fax copies we shouldn’t have otherwise printed, we are also losing money on printer Toner and cartridges. Another thing that my manager was worried about was lack of privacy on faxed documents.

However, in solving privacy issues we used a dedicated fax machine for like human resources department in the office of human resources personnel and as for other confidential documents we had them faxed to a dedicated fax number and fax machine in a secured room. When you really take a good look you will see how steady the costs of maintaining our faxes services are, it was always on the rise.

So the first thing that came into my mind is to have at least one fax server where all faxes could be faxed and then from there the received faxes could be distributed to appropriate departments through e-mail or by putting e-documents (faxed documents) in a network share in the server where authorized individuals could easily access them. On the other hand employees can use fax server or e-fax to fax email messages or e-documents to clients or vendors’ fax machines right from their desktops or from any other Applications like PeopleSoft, Oracle, Microsoft Dynamics GP, MAS 200 or any other business application.

e-fax is poised to help a lot of companies save a lot of money while enabling their employees to receive and send faxes from virtually anywhere in the world. e-fax technology when combined with tablet computers is even better because users will be able to receive faxes wirelessly via either hotspots or wireless data network cards, sign them using tablet touch pad screen technology and send/respond back to their clients or to their managers for follow up if necessary.